Short answer
Split the project into phases and start with the part that pays off fastest (an MVP); consider ALTUM or bank financing, leasing or a payment schedule with the developer; choose solutions without big licence costs. Meanwhile, prepare the project so you can apply quickly when a new support programme opens.
Options
1. Phases and an MVP. Not the whole project at once, but the first working version for the most important process. Savings from the first phase can fund the next ones. See what is an MVP.
2. ALTUM and banks. Loans for business development, including digitalisation — see what is the ALTUM digitalisation loan.
3. A payment schedule. Development in phases, with payment after each result.
4. Comparing total costs. A custom system without licences can be cheaper than paying for an off-the-shelf product for years.
5. Being ready for the next programme. A prepared project description, cost estimate and specification let you apply in the first days.
How to choose
Calculate the return: if automation saves more than the financing costs, the project is worth doing even without a grant. See how to calculate whether automation pays off.