Short answer
Incoming invoices are collected automatically from e-mail or an e-invoicing channel, the data (supplier, amount, VAT, dates) is read from the e-invoice XML or with AI, the system matches it against orders and enters it into accounting. A person checks only the invoices that don’t meet the rules.
What automated invoice processing looks like
- Collection — invoices from e-mail, supplier portals or an e-invoicing channel arrive in one place.
- Data extraction — a structured e-invoice is read from its XML; for a PDF or scanned invoice, OCR and AI are used.
- Checks — is the supplier known, does the amount match the order, has the invoice already been received?
- Approval — if needed, the invoice goes to the responsible person for approval.
- Entry into accounting — automatically through an integration or import.
- Exceptions — only unclear invoices reach a person.
What you gain
- Invoices are no longer retyped by hand.
- Fewer errors and fewer invoices paid twice.
- You can see which stage each invoice is at.
- The accountant checks the exceptions instead of entering everything.
What to keep in mind
E-invoicing is becoming mandatory in Latvia — from 2028 also between businesses. If you automate invoices now, plan the solution so that it works with both PDFs and e-invoices. See how to automate receiving and booking e-invoices.
Integration with your accounting software (Horizon, Tildes Jumis, etc.) depends on what the software offers — read how to integrate accounting software.